Guides · 1 Nov 2026

Sugar Commissioner reports: formats and due dates

No single national format covers Sugar Commissioner reports, because each state sets its forms and dates through its own orders and circulars. The fixed central reference is clause 9(aa) of the Sugarcane (Control) Order, 1966, which allows a direction to file a cane arrears statement within seven days of each fortnight's close.

Where the duty to report comes from

Two layers apply. The central layer is the Sugarcane (Control) Order, 1966. Clause 9 lets the Centre or its authorised officer call for information, returns and reports. That covers recovery, season length, cost of manufacture, stocks and sale prices.

The state layer sits on top. In Maharashtra, the Commissionerate cites clause 9 of the 1966 order and clause 13 of the Maharashtra Sugar Factories (Reservation of Areas and Regulation of Crushing and Sugar Supply) Order, 1984. Under these, mills must file what the Commissioner or subordinate officers ask for, and must attend meetings.

Two recent changes need care. The Sugar (Control) Order, 2025 superseded the Sugar (Control) Order, 1966 and the Sugar Price (Control) Order, 2018. It did not supersede the separate Sugarcane (Control) Order, 1966. A draft Sugarcane (Control) Order, 2026 was issued in April 2026 and reported withdrawn at the end of May, so check the gazette before you cite clause numbers.

The main reports and their dates

This table uses Maharashtra's 2025-26 crushing licence circular as the working example, because it is public. Ask your office whether the 2026-27 circular changed any item.

Report	Goes to	How often	Due
Daily crushing report	Commissionerate online system	Every crushing day, holidays included	As set by the Commissionerate
Cane bill payment report	Commissionerate and regional joint director	Fortnightly	Circular says regularly. Confirm the date.
Cane price arrears statement, clause 9(aa)	Centre or its authorised officer	Fortnightly	Within seven days of fortnight close, when so directed
Crushing licence application	Online licence portal	Each season	30 September 2025 for 2025-26
Revenue sharing formula data	Commissionerate	With the licence process	Within the set period
RT 7(C) MAHA, diversion of sugar	Commissionerate system	As the system requires	Confirm with the regional office
Information called for	Commissioner or subordinate officer	On demand	Date in the letter

What the central arrears format asks for

The Third Schedule to the 1966 order is the one format fixed in the published text. It is signed by the producer or an authorised signatory.

Header: producer name, plant short name, plant code, season and fortnight ending date.
Columns: for the fortnight and to date, split between gate or own estate and outstation.
Cane purchased, in quintals, by sugar rich and other varieties.
Rate paid, at the gate and at purchase centres.
Cane price due, in Rs lakh, and interest due at 15% on delay beyond 14 days.
Cane price paid, and interest paid.
Arrears, and interest arrears.
Reasons for delay.
Arrears for the previous season and for earlier seasons.

Why accuracy matters

These figures feed public reporting. Maharashtra's Statistics Branch compiles a fortnightly report of cane dues and arrears, and the Commissionerate posts it on its FRP page, dated the 15th and the month end.

The figures also carry legal weight. Under clause 3(8) of the 1966 order, a recovery certificate can go to the Collector where a producer has defaulted in furnishing clause 9 information or in paying cane price within 14 days. The Collector then recovers the amount as arrears of land revenue.

How other states differ

Uttar Pradesh runs cane supply under the U.P. Sugarcane (Regulation of Supply and Purchase) Act, 1953, with a Cane Commissioner. Karnataka has its own 2013 Act, and press reports cite the Commissioner for Cane Development and Director of Sugar on mill dues. We could not find current public report formats or due dates for these states.

Do not copy Maharashtra's list into another state. Ask your office for the current format and date in writing, and keep the reply on file.

Keep the P-II separate in your calendar. It goes to the central Directorate of Sugar and has its own dates.

A routine that holds up

List every report your office expects, with its format, date and legal basis.
Name an owner and a deputy for each report.
Take cane quantities from weighbridge records and payments from the bank statement.
Agree the fortnight's cane due and paid with the ledger before filing.
Have the chief accountant review payment reports.
Keep a copy of each filing with its submission proof.
Log every letter calling for information, with the reply date.
Review the list at the start of each season.

Keeping the calendar

SugarOS, a sugar mill ERP, includes a filing calendar with reminders and a monthly Sugar Commissioner report. Check any layout against your office's current format.

This is general information. Confirm formats, dates and clause references with your regional joint director, cane office, accountant or legal adviser.

Frequently asked questions

Is there one Sugar Commissioner report format for India?

No. Each state issues its own forms and dates. The Third Schedule to the Sugarcane (Control) Order, 1966 is a central format for cane price arrears.

Does a Maharashtra mill file the daily crushing report on holidays?

Yes. The 2025-26 circular says the daily report must be entered online on holidays too, by a named person.

Did the Sugar (Control) Order, 2025 replace the cane reporting rules?

It superseded the 1966 Sugar (Control) Order and the 2018 price order. The separate Sugarcane (Control) Order, 1966 was still being cited by Maharashtra in 2025, and a draft replacement was reported withdrawn in May 2026.

Is the P-II a Sugar Commissioner report?

No. It is filed with the central Department of Food and Public Distribution. State offices may still ask for related data, and Maharashtra requires mills to register on NSWS.

Where can I get the current format?

Ask your regional joint director or state cane office. Public websites do not always carry the current forms, so request the format in writing.

Sources

Talk to SugarOS